Job Title: Administrative Officer
Location: London, EC4 with hybrid working
Salary and Benefits: Competitive
Job ID: R-57804
About the Leverhulme Trust
Since its foundation in 1925, the Leverhulme Trust has provided grants and scholarships for research and education, funding research projects, fellowships, studentships, bursaries and prizes; it operates across all the academic disciplines, the intention being to support talented individuals as they realise their personal vision in research and professional training. Today, it is one of the largest all-subject providers of research funding in the UK, distributing approximately £100 million a year.
The Administrative Officer provides administrative support to the Finance Team and Grants Teams in managing and processing grant applications and current awards. Tasks will be varied, including answering questions from academics and universities about the Trust schemes and from grant holders about their awards; chasing and checking that required documentation has been received on time; validating grant applications and preparing papers for panels; producing finance reports and making payments.
Responsibilities for Finance
- Undertaking accurate and timely financial administration as directed by the Director of Finance or the Assistant Finance Director.
- Dealing efficiently with enquiries received from academics and university research and finance office staff regarding current grants and ensuring all queries are resolved promptly.
- Accurately and efficiently entering information on the Trust’s grants management system, chasing documentation as required and checking reports and documents submitted to the Trust.
- Assisting the Finance Team in the administration of grants, including accurately and efficiently making the monthly grant payments via BACS and entering statements of expenditure from institutions onto a database and raising any enquiries/discrepancies.
- Daily use of P.S. Financials accounting software.
- Closing completed grants and archiving records.
Responsibilities for Grant Management
- Undertaking accurate and timely grant administration as directed by the Assistant Director and/or Grants Manager.
- Helping with the administration of grant applications, including validating and processing applications and notifying grant applicants of outcomes.
- Assisting with the administration of current awards, ensuring grant holders meet financial conditions relating to grants, checking CVs and salaries of proposed researchers and approving appointments, checking budgets are adhered to and making sure progress reports and statements of expenditure are received in on time.
- Ensuring completed awards are closed and archived.
- Assisting with other administrative duties as and when necessary.
- The post holder must be able to communicate courteously and effectively with individuals at all levels, including all Leverhulme Trust staff.
- The role involves daily contact with the academic community and research staff through incoming email and telephone queries.
All About You
- This role requires an administrator with proven experience working in and across teams and, ideally, with a background in grant-making and grant administration.
- You must be well organised and have the ability to build key relationships with internal and external customers.
- Computer literacy, including proficiency with Word and Excel, is essential requirement.
- Excellent written and verbal communication skills are essential.
- You should also be able to demonstrate good organisational skills and have the attention to detail necessary to ensure accuracy and efficiency.
What We Offer
We offer a competitive salary, a pension scheme and an annual bonus. You’ll have the opportunity to work in a flexible and hybrid working environment. Our staff are expected to be in the office at least two days a week if full-time and as necessary for the role.
Whilst the role is advertised on a full-time basis, we would be happy to discuss possible flexible working options and what this may look like for you. We strive to achieve a family-friendly and inclusive workplace and to, above all, create possibilities for all.
The Trust embraces diversity in our workforce. This means giving full and fair consideration to all applicants regardless of age, disability, gender reassignment, ethnicity, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. We will provide reasonable adjustments during our application and interview process.
How to apply: